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Tendering Department Tendering Department takes two forms of tendering process either an "open" tender process or a one-off "select" list process. Open tendering is a process in which only invitations to tender will be entitled to participate. Select tendering is a process in which the contactors are vetted for their suitability and will be given a "pre-qualification questionnaire" (PQQ) to complete. Contractors short-listed from the pre qualification will be invited to tender against a specification and to complete and return the tender documents by a specific date. Tenders will be evaluated against pre-determined criteria, which will be notified to all tenderers. The contract will be awarded to Contractors based on offers best value in terms of cost and quality considerations using the award criteria. Steps involved in tendering process: • Collection of Drawings, Specification and BoQs from Consultant/Client • Study of Tender Drawing and Specification • Pricing • Preparation of Quotation • Submission of Tender with required documentation before the tender date. Areas of Negotiation during Tendering Process: • Terms of payment • Supply and cost of spare parts and/or consumable supplies • Completion dates • Warranties and guarantees • Documentation required • Quality of Work • Progressing and inspection procedures • Training of personnel • Maintenance • Compensation for failure to meet specified requirements • Procedures for remedial action • Price.
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